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Information for Exhibitors at ASAUK24 Conference

ASAUK24 EXHIBITOR PACKAGE

 

 

For the three day 2024 conference (29 to 31 August 2024, at Oxford Brookes University) we are arranging an exhibitor’s display in the John Henry Brookes Building of Oxford Brookes. This will also be where teas and coffees are served, and where the conference’s social spaces are located. Here is a link to information about the building, giving information about the central space and the location:

 

https://www.brookes.ac.uk/about-brookes/contacts-maps-and-campuses/headington-campus

 

You will be able to send boxes of books ONE WEEK ahead of the conference, and these will be stored securely in a locked room on the same level as the exhibitor space.

 

The finalists for the ASAUK Best Book and ASAUK Best Book Prizes will be announced before the conference, giving publishers the opportunity to prepare promotional materials and to order extra copies, if so desired. The prize will be announced again at the AGM and awarded at the Conference Dinner. The author and the publisher’s representative of the shortlisted books will receive an invitation to the Conference Dinner.

 

 

We can offer you the following sponsorship options:

 

Silver Package – £300

 

  • We will publish your company logo on conference website and associated literature
  • Include one half page (A5) advertisement in the conference programme booklet (artwork to be provided by sponsor organisation)
  • One ticket for the keynote lecture and wine reception
  • Attendance at all panels
  • One voucher for a warm lunch, served in the dining hall adjacent to the exhibition space
  • Coffees and teas at set times (there is also a café on site)
  • One table, two chairs, Wi-Fi access, table linen, power and two exhibitor conference passes

 

Gold Package – £500

 

  • We will publish your company logo on conference website and associated literature
  • Include one half page (A5) advertisement in the conference programme booklet (artwork to be provided by sponsor organisation)
  • Two tickets for the keynote lecture and wine reception
  • Attendance at all panels
  • Two vouchers for warm lunches, served in the dining hall adjacent to the exhibition space
  • Coffees and teas at set times (there is also a café on site)
  • Two tables, four chairs, Wi-Fi access, table linen, power and three exhibitor conference passes

 

Note: * Additional members of staff must register using the standard Conference registration system under booking addendum.

 

We will be providing tea & coffee and light morning /afternoon refreshments for delegates and sponsors and these will be served next to the sponsors.

 

 

Book launches: Publishers will be able to arrange to have a book launch at their stand. Publishers should check with the organisers if they wish to serve their own refreshments.

 

More formal book launches where there is a Chair and a couple of speakers can be arranged as part of the conference programme. Ideally this should be arranged with a particular stream, but please cc ASAUK24Conference@gmail when you write to the stream organiser.

 

For your information, please find attached the list of accepted thematic streams, the call for papers and panels is open and will close on 20 April. A draft conference programme will be available in June.

 

Meeting with best thesis prize finalists: In 2022, publishers and series editors were invited to a meeting with the ASAUK Best Thesis Prize finalists. This will again be made possible this year, either in person or via an online platform.

 

Please note:
We are not able to offer unstaffed displays nor the insertion of ads/catalogues in delegate packs. A full programme will be available as a pdf, and there will be a smaller programme that is printed and shows the room allocation for each day. Your advertisement will be carried in the larger full programme.

 

Delivery address:
This will be the John Henry Brookes building, but specific instructions will be shared with exhibitors closer to the time. Books and boxes can only be received a week before the conference begins.

 

All boxes are to be clearly labelled with the exhibiting company and company contact name and phone number.

 

Contact person for deliveries: TBD

Delivery times: TBD

 

Setting up and breakdown of stalls
You are welcome to set up your tables on 28 August any time after lunchtime. Registration desks will be open on that afternoon, and the conference starts on the morning of the 29th. However, there will not be refreshments during the afternoon of 28 August.

 

Collections post-conference:
You can arrange to have books and boxes shipped back to you after the conference by a courier after the conference from the following address:

TBD

 

All boxes must be collected within one week after the conference ends.

 

 

If you have any queries, please email asauk24publishers@gmail.com.

 

 

 

 

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